PO Notes / Quality Clauses
Specific Quality Assurance Notes and Clauses are listed below. Sellers are responsible for meeting all the requirements of referenced PO notes and clauses that are included on the Purchase Order.
100 – PO TERMS
Changes to purchase order terms are not valid without written approval from JM Fabrication.
105 – ORDER ACKNOWLEDGMENT
Seller shall review all Purchase Order requirements and provide e-mail or faxed acknowledgment with a confirmed ship date unless otherwise directed.
110 – ACCOUNTS PAYABLE
Invoices must match PO for processing. Any deviations from the PO must be approved by JM Fabrication and a revised PO will be sent. If the Seller does not receive a revised PO from JM Fabrication, the item in question will not be paid. The seller is responsible for ensuring PO coverage matches the Statement of Work at all times during the course of a project.
200 – PART MARKING
No marks (stamps, engraving, etc.) are allowed directly on “build to print” parts unless specifically requested on the purchase order.
220 – CHANGES
The seller must not make any changes to the processes or materials specified under the purchase order without approval from JM Fabrication.
230 – TECHNICAL DATA
All technical data provided to support this order is proprietary and shall not be reproduced in whole or part without the express written consent of JM Fabrication.
300 – INSPECTION REPORT REQUIRED
An inspection report is required showing documented evidence of inspection and verification of required dimensions with actual results by your quality department (the inspection report should show the variance of dimensions measured or results of measurements from an acceptable sampling plan). This shall be included with the shipment of the product.
325 – FIRST ARTICLE INSPECTION
A detailed first-article inspection report is required. The report may be in the Seller’s format and must list all drawing characteristics. The report must include evidence of conformance to all elements including material and processes. Each drawing characteristic must be complete with the tolerance in an adjoining column. The measured condition must be recorded. The report must show JM Fabrication part number, revision, and purchase order number. This first article will consist of one piece. This piece must be identified and packaged separately along with the report when shipped with the production parts.
350 – AS9102 FIRST ARTICLE INSPECTION REQUIREMENT
A detailed first article inspection report is required as per AS9102 ( latest revision) requirements. The report must show the item part number, revision, and purchase order number. This first article will consist of one piece. This piece must be identified and packaged separately along with the report when shipped with the production parts.
375 – 100% INSPECTION REQUIRED
Inspection is required with actual recorded results, for all characteristics on all parts to ensure conformance to drawing and specification requirements. A copy of this inspection record is required with the shipment of the product.
400 – NON-CONFORMING MATERIAL CONTROL & LATENT DEFECT NOTIFICATION
If non-conformances are detected by the seller, the Supplier shall notify JM Fabrication of the nonconforming product. Disposition and approval of nonconforming products shall be provided by JM Fabrication. If non-conformances are detected by JM Fabrication, JM Fabrication shall notify the Supplier and may request corrective action. Identification of nonconforming material is not limited to JM Fabrication receiving inspection.
450 – ROOT CAUSE AND CORRECTIVE ACTION
When requested, the supplier shall provide proof of root cause determination and corrective action for any deficiencies deemed the supplier’s responsibility. Failure to respond in a timely and/or effective manner may result in a future on-site review, source inspection at the supplier’s facility, being placed on purchase order hold status, and/or disqualification. Costs associated with the identification and correction of deficient material may be charged to the Supplier.
475 – CERTIFICATE OF CONFORMANCE
Seller shall submit, with each shipment, a Certificate of Conformance stating that the items furnished to JM Fabrication are in conformance to the Purchase Order/Drawing requirements applicable to the items delivered. Any recognized aerospace, military, and/or industry standard, when imposed by the drawing, specification or Purchase Order must be specifically stated and form a part of the certification. As a minimum, each supplier and/or sub-tier certification must contain the following information: (a) Purchase Order Number (b) Lot Number (c) Quantity Shipped (d) Part Number (e) The date of issue, and (f) Signature and title of the Seller’s authorized representative.
485 – COUNTERFIT PART PREVENTION
Seller shall only purchase products to be delivered or incorporated as Work to Buyer directly from the original component manufacturer (OC M)/original equipment manufacturer (OEM), or through an OCM/OEM authorized distributor chain. Seller shall implement systems that assure traceability that enables tracking of products from the original manufacturer to product acceptance by JM Fabrication. This requirement applies to all work delivered to JM Fabrication either directly or indirectly as components or included in assemblies. The Seller’s counterfeit avoidance and detection systems are subject to Buyer and/or Buyer’s customer audit and approval.
500 – RECORD CONTROL
Seller shall have on file, as it applies to JM Fabrication PO, and retain for ten (10) years (minimum) after delivery of line item all material, chemical and physical test reports, and Certificates of Conformance for processes performed. All documents shall be made available for review by JM Fabrication upon request.
525 – SUBCONTRACTING
Subcontracting ANY or ALL of the work needed to produce a “build-to-print” item on this purchase order without the written approval of JM Fabrication is prohibited. If permission is obtained to allow sub-contracting of any element of the item ordered, it is the responsibility of the seller to flow down all applicable customer requirements (including record control and retention) to the sub-tier supplier. JM Fabrication reserves the right to require approved external providers, including process sources (special processes).
550 – RIGHT OF ENTRY
Seller agrees that its facility, fabrication inspection system, methods, and procedures are subject to surveillance and investigation. JM Fabrications representatives and customers reserve the right of entry to Seller’s facilities and applicable records to verify the quality of work and materials at any or all production stages, as well as compliance with procedures and specifications.
575 – QUALITY SYSTEM REQUIREMENTS
Seller shall maintain a documented quality system that complies with the requirements of government and/or industry quality system standards. Specifically, Seller shall maintain a documented calibration system in accordance with ISO 17025 and/or ANSI/NCSL Z540-1 and as a minimum, a quality system compliant with the requirements of ISO 9000: (latest revision). Seller shall ensure that persons doing work under the organization’s control are aware of, but not limited to, their contribution to product or service conformity, product safety and the importance of ethical behavior. The seller’s quality system is subject to verification and approval at all times by JM Fabrication.
580 – QUALITY SYSTEM REQUIREMENTS (Stocking Distributors)
Seller shall maintain a documented quality system certified to the requirements of AS9120 (latest revision).
585 – FOD (Foreign Object Debris) awareness and prevention
Seller shall develop and maintain a Foreign Object Debris/Damage (“FOD”) prevention program for manufacturing areas. The intention is to prevent the introduction of foreign objects into any item delivered under this Purchase Order (PO). National Aerospace Standard 412 (NAS 412) is available as a guideline.
600 – DFAR
The seller agrees to supply material in compliance with DFARS 252.225-7014. The origin of the material shall be from a qualifying country in accordance with DFAR 225.872-1.
610 – ITAR and EAR
This purchase order may contain, and/or reference documents containing, information subject to the International Traffic in Arms Regulations (ITAR) or the Export Administration Regulations (EAR). Seller shall not export, release, or disclose this information without first complying with the export license requirements of the applicable regulations.
650 – PACKING/PACKAGING
The seller must ensure that all items shipped under this Purchase Order are adequately packed and/or packaged to prevent damage, contamination, and/or deterioration. Unless otherwise specified on the Purchase Order, Seller must use best commercial practices in packaging to prevent damage, contamination, and/or deterioration to all items during transit. Items must be labeled with the purchase order number, part number, and quantity
675 – SHIPPING INSTRUCTIONS
JM Fabrication will specify premium shipping services as required and note the same on each purchase order if required. Unless otherwise noted standard ground services are acceptable. Failure to comply with JM Fabrications’ shipping instructions may result in the Supplier being charged with any cost differences.